Adding and managing items

An "item" in Life Maintenance is anything you take care of. Your car. The fridge. The dog. Your daughter's violin. This page shows you how to add things and keep them organized.

What counts as an item

Almost anything. We have built-in categories for:

Vehicles. Cars, trucks, motorcycles, boats, RVs, tractors, ATVs, e-bikes, scooters, even your kids' bikes.
Home. The house itself, plus the roof, HVAC, water heater, septic, well, gutters, and so on.
Appliances. Fridge, dishwasher, washer, dryer, range, microwave, water softener.
Home system features. Pools, spas, fireplaces, sprinkler systems, alarm, smart-home gear.
Electronics. Computers, printers, cameras, networking gear.
Outdoor and tools. Mower, leaf blower, snow blower, generator, grill.
Musical instruments. Pianos, guitars, brass, strings.
Pets. Dogs, cats, birds, fish, reptiles.
People. Family members, kids, anyone whose routines you want to track.
Prescriptions. Medication refill reminders.

If your thing does not fit a built-in category, pick Other and tell us what it is. We will still suggest a basic schedule.

Adding an item

There are three ways to start:

Click the + button in the top bar, then pick Item.
From the Items page, click Add item.
On Home, use the Quick add card.

The form is short. Pick a category, pick a subtype, give it a name. Brand and model are optional, but if you fill them in we can match better maintenance tasks and even pull in a product photo from our catalog.

When you save, the app sends you straight to Review Schedules. That is where the magic happens, the app suggests every maintenance task it knows about for that kind of item, with sensible default schedules.

You stay in control. Every suggested task has an on/off toggle. We never add a schedule you did not approve.

Sub-items

Some things are made of other things. A house has a roof, a furnace, a water heater, gutters. A car has tires, a battery, a key fob. Life Maintenance handles this with sub-items.

When you create a house, the Review Schedules screen also offers to create the things inside it as their own items. For example, if you say you have central HVAC, we will create an HVAC item underneath the house, with its own filter-replacement schedule.

You see sub-items two ways:

On the parent's detail page (open the house), there is a Sub-items card listing them.
On the Items page, sub-items are indented under their parent.

Sub-items are real items. You can give them their own purchase date, photo, and notes.

Locations

Locations help you answer "where is this thing." Useful if you have:

A rental property or second home.
A workshop or storage unit.
Multiple cars at different addresses.
A boat at a marina.

Locations also support sub-locations (rooms, basements, garages, sheds). Open any location to see what items live there.

You can link an item to a location from the item's detail page, or set it during the create flow.

Sensitive items

Some things you track are private. Passports, keys, alarm codes, safe combinations. The app has a Sensitive toggle that:

Masks the item name across the app as ***.
Hides any notes, photos, and details from family members on shared plans.
Even hides them from the breadcrumbs and search results so nothing accidentally peeks through.

Only the person who created a sensitive item can see it. Family-plan owners cannot override this.

To mark something sensitive, open it and look in the Details card on the right.

Editing items

The detail page for any item supports inline edit. Click any field (the name, the brand, the location, the notes) and it turns into an input. Press Enter to save, Escape to cancel.

If you want to change something more substantial, like splitting one item into two or moving it under a different parent, the More menu at the top right has options for that.

Archiving and deleting

Sold the car? Moved out of the rental?

Archive keeps the item in your account but hides it from regular views. You can dig it back up later. Useful for tax records and warranty claims.
Delete wipes it completely. Schedules, photos, notes, everything.

Both options live in the More menu on the item detail page.

Bulk adding

If you are starting fresh and want to add ten items at once, the Import page accepts a simple CSV. You can also walk through our Setup wizard, which asks about your home, cars, and pets in a guided flow.