Schedules and reminders

A schedule is just a maintenance task that recurs. Change the air filter every three months. Wash the car every other Saturday. Vet visit once a year. Schedules are the engine of Life Maintenance.

The anatomy of a schedule

Every schedule has three things:

A task. What to do. ("Replace HVAC air filter.")
An item. What you are doing it to. ("Main floor HVAC.")
A recurrence pattern. How often. ("Every 90 days.")

When you create an item, the app suggests schedules for you. You can also add a one-off schedule from scratch via + → Schedule in the top bar.

Recurrence patterns

We support most of what real life throws at you:

Every N days, weeks, months, or years. "Every 90 days."
Specific weekdays. "Every Monday and Thursday."
Specific day of the month. "On the 15th of every month."
Seasonal. "Twice a year, in spring and fall."
Mileage-based. For cars. "Every 5,000 miles."
One-time. No recurrence. Useful for warranty deadlines.

You set the pattern when you create the schedule. You can also change it later from the schedule's detail page.

Where to find your schedules

| Page | What it's good for | | --- | --- | | Schedules | The master list. Filter by item, category, or status. | | Calendar | See everything laid out on a real calendar. | | Home | This week and overdue, surfaced for you. | | Item detail page | Just the schedules for one item. |

Marking a schedule done

When you actually do the maintenance, open the schedule and tap Mark done. The app will:

Record today as the completion date.
Log how much it cost, if you tell us.
Automatically calculate the next due date based on the recurrence.

If you did it last Tuesday and forgot to log it, click Done earlier and pick the real date. The next-due date adjusts.

You can also mark schedules done in bulk from the Schedules page using the checkboxes.

Snoozing and rescheduling

Sometimes you cannot do a thing on the day it is due. Open the schedule and choose Snooze or Reschedule to push it out by a week, a month, or a custom date. The recurrence pattern still applies after the new date.

If you want to permanently change the schedule (you decided every 60 days is enough, not every 30), edit the recurrence field directly. Inline edit on the detail page makes this two clicks.

Cross-item groups

Some tasks span multiple items. "Check smoke detectors" is one job, but you have eight smoke detectors. "Quarterly deep clean" hits the fridge, the oven, and the microwave on the same day.

Cross-item groups let you bundle related schedules together. Open any schedule and look for Add to group. You can either join an existing group or create a new one.

When you mark a group done, every schedule inside it marks done at once. The Calendar shows a group as a single chip instead of cluttering your day with eight identical-looking entries.

Getting reminders

Reminders are how the app actually nudges you. You can pick how you want to hear from us in Settings → Notifications:

Email. Daily digest or per-task. From noreply@lifemaintenance.io.
Push. Through the mobile app.
SMS. Family plan only, US numbers for now.
In-app. The bell icon in the top bar.

By default we send a reminder the morning a task is due. You can change the lead time and quiet hours per channel.

Quiet hours and weekends

If you do not want to be pinged at 6:30am on a Sunday, set quiet hours in Notifications. We will hold reminders until the next allowed window.

Linking to Google Calendar

If you live in Google Calendar, you can mirror your maintenance schedule there. See Google Calendar sync for setup. It is one-way (we push to Google) and you can pick which calendars receive items.

Pausing schedules

Going on a long trip? Boat in winter storage? Open the item, choose Pause schedules, and pick a return date. We will not bug you about that item's tasks until you come back.