Life Maintenance

People

"People" are humans you take care of. Your kids, your spouse, your aging parents, yourself. Each person can have their own appointments, medications, routines, and schedules, separate from the rest of the household.

People vs. Family members

This is the most common source of confusion, so let's clear it up.

  • A person is a record in Life Maintenance. They do not need an account. You manage them.
  • A family member is a person who also has their own Life Maintenance login and shares your household.

Every family member is a person. But not every person is a family member. You can have a record for your toddler without giving the toddler an iPad and a Life Maintenance account.

Why use people records

  • Kids with sports practice, music lessons, doctor appointments.
  • Aging parents whose medications and appointments you coordinate.
  • A spouse who does not want to use the app but whose schedule you track.
  • Yourself as a way to separate "Olivia's tasks" from "household tasks."
  • Caregivers, contractors, and helpers whose contact info and routines you reference.

Adding a person

  1. Open the People page from the left sidebar.
  2. Click Add person.
  3. Fill in their name and, optionally, their relationship to you (spouse, child, parent, friend, contractor).
  4. Save.

The Review Schedules screen appears next, suggesting routines based on the relationship. For a child, that might be school year start, well-child visits, and birthday reminders. For a parent, that might be Medicare renewal, doctor visits, and prescription refills.

What you can track per person

  • Contact info. Email, phone, address.
  • Important dates. Birthday, anniversary, school start.
  • Schedules. Doctor visits, physicals, vaccinations, school routines, sports practice.
  • Medications. Linked to the Prescriptions feature.
  • Relationships. "Olivia is my daughter," "Marcus is my husband." Reciprocal by default.
  • Notes. Anything else.

Family relationships

On any person's detail page, there is a Relationships card. Click Add relationship to define how two people are related. The relationship is reciprocal: if you set "Olivia is my daughter," we automatically set "you are Olivia's parent" on her record.

This becomes useful for family trees, shared events, and "everyone's birthday this month" reports.

Promoting a person to a family member

When your toddler turns thirteen and wants an account, open their person record and click Invite as family member. We send the invitation email; once they accept, the same record becomes a full family member with their own login.

Their history (everything you tracked when they were just a person record) carries over.

Sensitive personal info

If you store an SSN, medical record number, or other private detail in someone's notes, mark the field Sensitive. It will show as *** everywhere except the detail page, including in family-shared views. Only the record's creator can see the cleartext.

Archiving and removing

If someone moves away, passes away, or you no longer need their record:

  • Archive keeps them in your account but removes them from active lists.
  • Delete wipes the record permanently. We will warn you if there are linked schedules or events.

Family-member records cannot be deleted while their account is still active.

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