Life Maintenance

Locations and rooms

A location is a place that holds items. Your house, your cabin, your workshop, your storage unit. Locations let you answer the question "where is this thing" without scrolling through everything you own.

When you need locations

Most people start without locations. If everything you own lives in one house, you can skip this feature entirely. Locations become useful when:

  • You own a second home, a cabin, or a vacation rental.
  • You have a workshop, shed, or storage unit with its own stuff.
  • You rent a property to someone and want to track the appliances there.
  • You want to organize by room, so the kitchen and the basement do not blur together.
  • You have boats, RVs, or vehicles at a marina or storage with their own scheduled work.

Two levels: location and sub-location

Locations have two levels. A location is the top one, like an address. Each location can have sub-locations underneath, like rooms, closets, or outbuildings.

You might end up with something like this:

  • Main house
    • Kitchen
    • Master bathroom
    • Garage
    • Backyard
  • Lake cabin
    • Boathouse
    • Dock
  • Storage unit

You do not have to use sub-locations. Many people only set up one or two top-level locations and call it done.

Adding a location

  1. Open the Locations page from the left sidebar.
  2. Click Add location.
  3. Give it a name, optionally an address.
  4. Save.

To add a sub-location, open the parent location and click Add sub-location on its detail page.

Putting items at a location

When you create or edit an item, look for the Location field. Pick the location from the dropdown. Sub-locations show up indented underneath their parent.

If you have a parent item with sub-items (a house with HVAC, water heater, roof), the sub-items inherit the parent's location automatically. You do not need to set it twice.

What a location detail page shows

Open any location and you will see:

  • Header with the name, address, and a hero image if you uploaded one.
  • Items here. Every item assigned to this location.
  • Schedules here. Every maintenance task tied to those items.
  • Sub-locations. A list, with item and schedule counts.

You can use the address to launch directions in Maps, which is handy when you are heading to a rental for a turnover.

Editing inline

The location detail page uses inline edit. Click the name, address, or notes and they turn into inputs. Press Enter to save, Escape to cancel.

Family sharing

Locations are family-shared by default on the Family plan. Everyone in your household sees the same locations. If you have a location you want to keep private, mark it personal on the detail page.

Archiving and deleting

If you sell a property or close a storage unit, you have two choices:

  • Archive the location. It and its items disappear from regular views but stay in your account. Useful for tax history and warranty records.
  • Delete it completely. Removes the location, its sub-locations, and the location link on every item there (the items themselves stay, just unassigned).

Both options are in the More menu on the location detail page.

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